Either the Plan Sponsor or another Vendor can take over cost reporting for the application. Through Payment Setup, a new cost reporting source (Plan Sponsor or Vendor) should be added to the application and associated with the proper Benefit Option(s). The previous Vendor cannot be removed as a Cost Reporter if costs were submitted by that Vendor.
It is essential that the current and previous Cost Reporters share information to coordinate the Threshold Reduction and Limit Reduction for each Qualifying Covered Retiree (QCR) across cost reporting sources. The Cost Threshold and Cost Limit must be applied to each individual QCR on an application regardless of the number of sources reporting costs for the QCR. For examples of how to coordinate thresholds and limits, refer to Coordination of Individual Retiree Cost Data.
When reporting interim costs, previously reported costs should not be duplicated by the new Cost Reporter. Prior to the new Cost Reporter re-reporting current aggregated costs for a plan month, the previous Cost Reporter should submit a cost report containing zero-dollar figures.
During the Reconciliation of an application, aggregated current costs must be re-reported for all plan months. If possible, all final current costs for a Benefit Option should be submitted by a single cost reporting source to prevent reporting duplicate costs. If all costs are reported by the new Cost Reporter, there is no need for the previous Vendor to submit final costs.
For more detailed information, refer to the Technical Article Changing Cost Reporter Vendors in the RDS Program Website Resource Library.