How To Complete Step 9: Finalize Reconciliation Payment Request - New 05/10/2007
The following document refers to reconciliation and provides questions and answers regarding Step 9. This section contains information about who may complete the step, when and how the step should be completed and other information related to reconciliation. This document includes information about the following:
- What is the purpose of Step 9: Finalize Reconciliation Payment Request?
- When can Plan Sponsors begin Step 9: Finalize Reconciliation Payment Request?
- Who is allowed to complete Step 9: Finalize Reconciliation Payment Request?
- How can I tell if Step 9: Finalize Reconciliation Payment Request has been completed?
- Can Step 9: Finalize Reconciliation Payment Request be undone after it is completed?
- What happens after Step 9: Finalize Reconciliation Payment Request is completed?
- What if I look at the final cost report summary and I do not agree? How do I make corrections?
- How does a Plan Sponsor complete Step 9: Finalize Reconciliation Payment Request?
What is the purpose of Step 9: Finalize Reconciliation Payment Request?
The purpose of this step is for the Account Manager or Designee with the Request Payment privilege to agree to the final payment request in preparation for review by the Authorized Representative.
When can Plan Sponsors begin Step 9: Finalize Reconciliation Payment Request?
Step 9 cannot be started until Step 1 through Step 8 have been completed. Step 9 must be marked "Complete" on the Reconciliation Checklist to proceed to the remaining steps.
Who is allowed to complete Step 9: Finalize Reconciliation Payment Request?
Step 9 can only be completed by the Account Manager and Designees with the Request Payment privilege. The Authorized Representative will have View Only access to this step.
Because multiple users can be involved in cost reporting and/or preparing the reconciliation payment request, it is important for the Plan Sponsor to carefully coordinate the completion of this step.
How can I tell if Step 9: Finalize Reconciliation Payment Request has been completed?
The Reconciliation Checklist displays as follows:
- Step 9 is marked with a green check to indicate that the step is complete and Step 10 is marked with a blue arrow to indicate that it is the next step.
- The status of Step 9 will be marked "Complete" on the Reconciliation Checklist.
- The Last Updated Date and Last Updated By fields are updated accordingly.
- The status of the application will remain "Reconciliation Cost Reporting Closed."
Can Step 9: Finalize Reconciliation Payment Request be undone after it is completed?
Yes. If the Account Manager or Designee with Request Payment privilege choose to revisit Step 6 through Step 8, Step 9 will be automatically be marked "Incomplete" and must be completed again. Step 9 will also be marked "Incomplete" if the Authorized Representative rejects the reconciliation payment request in Step 12.
What happens after Step 9: Finalize Reconciliation Payment Request is completed?
After Step 9 has been completed the Account Manager, Authorized Representative, or Designee with both the Request Payment and the Complete Electronic Funds Transfer Information privileges may proceed to Step 10. The status of the application will remain "Reconciliation Initiated Cost Reporting Closed."
What if I look at the final cost report summary and I do not agree? How do I make corrections?
Plan Sponsors may revisit Step 6 through Step 8 to make the necessary changes to final cost data.
How does a Plan Sponsor complete Step 9: Finalize Reconciliation Payment Request?
- Log into the RDS Secure Web Site.
- The Plan Sponsor List With Application Summary page displays.
- Select the appropriate Plan Sponsor ID link. The Application List page displays.
- From the Application List page, find the Application Number to reconcile. To access reconciliation, select Reconciliation from the Actions dropdown and select Go.
- The Reconciliation Checklist displays. Select Step 9: Finalize Reconciliation Payment Request.
- The Step 9: Finalize Reconciliation Payment Request page displays. This page contains the Plan Year Application Summary table and the Benefit Option Summary table.
- Click the checkbox to indicate that the warnings and instructions have been read. To finalize the reconciliation payment request, select Submit. To return to the Reconciliation Checklist without affecting the status of this step, select Cancel.
- The Step 9: Finalize Reconciliation Payment Request Verification page displays. To indicate that the reconciliation payment request is finalized, select Confirm. To return to Step 9: Finalize Reconciliation Payment Request page, select Cancel.
- The Step 9: Finalize Reconciliation Payment Request Confirmation page displays. To proceed to the Reconciliation Checklist, select Continue.
- The Reconciliation Checklist displays. The status of Step 9: Finalize Reconciliation Payment Request changes to "Complete" and the Last Updated Date and Last Updated By fields are updated accordingly. Step 9 is marked with a green check to indicate that the step is "Complete" and Step 10 is marked with a blue arrow to indicate that it is the next step.
